MCSL Team Reps Meeting Minutes

05-08-2008

1. Call to Order: Meeting was called to order by President Sally MacKenzie at 8:08pm at the Executive Office Building Cafeteria in Rockville. Teams not signed in at the meeting include: Bethesda, Cedarbrook, Diamond Farm, East Gate, Fallsmead, Flower Valley, James Creek, Lakelands, Mohican, New Mark Commons, Oakview, Potomac Woods, Regency Estates, Seven Locks, Somerset, Tilden Woods, Twinbrook, Upper County, Wildwood Manor and Woodcliffe. .

2. Handbook & Ribbon distribution – Handbooks, awards and Meet Manager books (4 per team) were distributed. If you were not present to pick up your materials, please contact Debi Mengering.

Whetstone’s ribbons are missing. Please check your bags and boxes to see if theirs are mixed in with yours. If you find them, contact Lisa Stephenson at ldsaltos@gmail.com.

3. Vendor Presentations: Brian Crilly introduced three MCSL advertisers for 2008 –Crown Trophy, Six Flags and Vikaza.

4. Team Announcements (see information and links on MCSL.org for more info)

• 9 & Under Mini Meet, Manchester Farm, Germantown, Sunday, June 29 Meet to include 25s of each stroke and kickboard event. $10 fee includes a t-shirt.
• Long Course Relay Meet, Lake Marion, Sunday, June 22

First time in league history a meet will be held in this format. Meet is for all ages Participating teams should plan to swim all 13 events and provide officials. Cost is $10/relay team.

• Bethesda is looking for a B meet on July 9, home or away.
• Poolesville will award the Sarah Auer scholarship this year. Each team may nominate one graduating senior. Nominations are due next month. Awards will be made at Coaches Longcourse.

5. Around the Table

Automation – Bob Hincke

§ B Meet templates are now posted on web – these are not mandatory, but are available if you want to use them.

§ MCSL is not supporting Team Manager 5 this season, so please stick with Team Manager 4.

§ All Star times have changed this year – many have gotten faster. These are included on new A meet template files that are posted on web. Be sure to use this template or to update the times on your own file.

§ If you find any errors in Handbook, contact Mike Lincoln.

§ Automation Clinics to be held June 3, 7-9 pm at MLK & June 10, 7-9 pm at Germantown

(Reps then serenaded Bob on behalf of his 29^th birthday)

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Awards -- Debi Mengering (Awards@MCSL.org)

• Divisional Relay Hosts should have small box of gold medals and a paper bag with A dual meet ribbons, plus 2nd & 3^rd place relay meet ribbons
• Divisional Hosts have a larger box with medals & ribbons for meet, as well as dual meet ribbons.
• Extra ribbons for all meets are provided (3-4 of each color) and maybe one extra medal in the case of ties.
• All ribbons have 50^th Anniversary printed on them.
• Plaques for all star relays & individuals will have 50^th anniversary logo on them.
• Still accepting orders for B meet ribbons

Official Clinics – Denice Wepasnick

• Make sure you check your officials certifications posted on web site and notify officials who need to recertify before the season starts. Anyone with a certification year of earlier than ’07 needs to recertify.
• Clinic schedule is posted on website and new dates are being worked on.

May 29, 8pm, Olney, advanced referee – all current referees needing to recertify
June 1, 8am, Olney, full clinic – starter, referee & S&T
June 8, 8am, Olney, full clinic – starter, referee & S&T

June 4, evening, either full clinic or S&T only at Germantown or North Creek

June 11, evening, either full clinic or S&T only at Germantown or North Creek Please check website for details on the last two clinics.

Rules -- Dave Mengering (Rules@MCSL.org)

• Team transfers -- make sure that any new family registering with your team that may have swum for another team last year has applied for a transfer or they will be disqualified for the season. May 16 is the deadline for all transfer requests. If you find out past the deadline that someone did not apply for a transfer, please notify the Board so that the request can be considered rather than risk disqualification.

Treasurer -- Jim Garner (Treasurer@MCSL.org)

• Team dues – only 80 teams have paid thus far. Next year the league will have to consider assessing late fees to encourage more prompt payment. If your team has not paid, contact Jim immediately.
• Colorado starting systems – contact Jim now if you need new starting system equipment, including the starter unit, tripod, charger, extra speaker, etc. Costs are similar to last year’s and will be lower if at least six orders are submitted. Your team will be invoiced for the order. Jim suggests checking out your starter equipment now to be sure it’s working. The new equipment order will be placed within the next week.

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Secretary – Robbye Fox (Secretary@MCSL.org)

• Please sign the Attendance Sheet at each monthly meeting so that we know what teams have attended.
• To join the Team Rep Yahoo group, send an email to: MCSLTeamRepsInfoEX-subscribe@yahoogroups.com. BE SURE TO STATE YOUR NAME & TEAM AFFILIATION.

President – Sally MacKenzie (President@MCSL.org)

• Wiki is up and will be linked to home page of website to capture history. This will allow people to add their comments/memories etc. about their team and MCSL history. Anyone may begin posting information to the Wiki at

http://MCSL-50th.wetpaint.com. Please share this information with your teams so that we may begin populating it with content. We hope to get information posted before linking it from the MCSL website.

• Coaches should attend next month’s meeting for an instructional briefing.
• New “A” meet managers can attend the June meeting for a brief training.
• Paperwork for meets will be distributed next month
• League history is being updated on website.
• B Meet training for new B meet managers will be held immediately following the Reps meeting.

50^th anniversary Hall of Fame -- Pam Ambrose (Pam.Ambrose@montgomerycountymd.gov)

• Hall of Fame nominations are pouring in – keep them coming. We would especially like more nominations of swimmers.
• Information about Hall of Fame nominations is posted on the website, but please realize that it is the team reps’ responsibility to spread the word to their team, coaches, etc. about the call for nominations.

Next Meeting: June 12, 8pm Executive Office Building

Coaches & A Meet managers can plan to attend a briefing immediately following the reps meeting.