MCSL Team Reps Meeting Minutes

06-12-2008

 

1. Call to Order: Meeting was called to order by President Sally MacKenzie at 8:03pm at the Executive Office Building Cafeteria in Rockville. Teams not signed in at the meeting include: Bethesda, Calverton, Chevy Chase Rec, Clopper’s Mill, Diamond Farm, East Gate, Eldwick, Flower Hill, Forest Knolls, Inverness Forest, Little Falls, Long Branch, Norbeck Hills, Oakview, Old Farm, Palisades, Potomac, Potomac Woods, Robin Hood, Stonegate, Tallyho, Tanterra, West Hillandale

 

2. Around the Table

Automation (Mike Lincoln)

·        Be sure to download this year’s templates for A meets & B meets (it is optional for B meets, as you can create your own meet). DO NOT change the file name of the A meet at all. If you want a different name to appear on the program, you can change the program name, but do not change the name on the template – It interferes with the integration of results. Also do not change names of swimmers during season, as it will create multiples files for that swimmer. If a name has to be corrected, contact automation @MCSL.org and we’ll tell you how to fix it so that the swimmer’s times are integrated under one name.

·        Note that many All-Star times have changed, which is another reason YOU MUST download this year’s templates.

·        Additional handbooks are available if anyone needs more – Contact Mike.  

 

Competition (Marty Cohen)

·        Long Course will be held July 8 at Rockville Municipal Pool. The start time will be moved up one hour for a 5pm warm-up/6pm start. Doors will open at 4:30pm. This will allow coaches & swimmers to get home earlier and allow for a half-hour meet warm-up at intermission. This information will be posted on web soon.

·        For all invitational meets, please follow the scratch deadlines posted on the web.  If someone doesn’t want to swim an event, please scratch by the deadline so that alternate swimmers can be notified in a timely manner.

·        Parking at Rockville Pool has been much improved in recent years, so thank you. Please keep up the good work by following the guidelines posted on the web.

·        Long Course officials are coordinated by the executive committee, but we will be looking for timers (coaches especially are encouraged).

·        All-Stars officials mustbe provided by teams in each division. We will also be looking for timers & relay take offs in advance of these meets, so please help us by submitting the volunteer names when it’s time.

·        Invitational meet information will continue to be posted on website, so keep checking it. 

 

Ribbons (Debi Mengering)

·        See Debi if you still need to pick up your A or B meet ribbons

·        If anyone has Whetstone’s A ribbons, please let Debi know (Update: these have since been located, but after new ribbons had been ordered.)

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Records (Linda Raab)

·        Page 44 of Automation Handbook shows what to do if an MCSL record is broken at your meet. This information is also posted on the website under “records” link.  Contact Linda if you have any questions.

 

Advertising (Brian Crilly and Lionel Bejean)

·        Vikasa attended meeting to again demonstrate its web and automation capabilities. Also information was distributed by Lamb Trophy.

·        Six Flags – Liz Kelly of Daleview presented info on the 2008 Six Flags Swim Spectacular scheduled for July 14. MCSL will again receive one-hour early park admission, as well as discounted tickets at $24.50 each (60% savings) and an optional $11 parking pass (usually $15) and $10 combo meal voucher. To participate, appoint a team representative to collect orders from your pool. Send the total info to Liz and give one pool check made out to Daleview. Orders can be placed up to July 13, but if you order prior to the July 10 reps meeting, she’ll bring the tickets to you at the meeting. Order form and all details will be posted on the website.

 

50th anniversary Hall of Fame -- Pam Ambrose (Pam.Ambrose@montgomerycountymd.gov)

·        Would like to thank everyone for submitting the Hall of Fame nominations. Final deadline is this Sunday. Approximately 25-30 will be selected.

 

3. Officer Reports

Treasurer -- Jim Garner in absentia

·        All teams have paid their 2008 dues

 

Secretary – Robbye Fox (Secretary@MCSL.org)

·        Please sign the Attendance Sheet at each monthly meeting so that we know what teams have attended.

·        To join the Team Rep Yahoo group, send an email to: MCSLTeamRepsInfoEX-subscribe@yahoogroups.com. BE SURE TO STATE YOUR NAME & TEAM AFFILIATION.

·        If you have any current or alum members of your MCSL team who have qualified for 2008 US Olympic Trials, please provide me with their contact information as I am trying to coordinate an MCSL swimmer picture during the Trials in Omaha later this month. You can send the information to Robbye at Secretary@MCSL.org.

 

 

 

 

 

6/12/08 MCSL Rep Meeting Minutes

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President – Sally MacKenzie (President@MCSL.org)

·        Sally apologizes for any emails she may have missed during her recent email dilemmas. If you have emailed Sally and not received a response, please email her again.

·        MCSL 50th anniversary blog is up and a link posted on website. The blog will take the place of the previously mentioned 50th anniversary Wiki, which will no longer be posted for security reasons.

·        One of the upcoming blog contributions will concern team mascots. A list was circulated for teams to use to identify their team mascots. These are also teams for which there may be no link on the MCSL website to the team website. If you have a team website that you would like to add to the MCSL links, please contact Bob Hincke.  (Update:  teams Sally still needs to hear from with mascot information are:  CLM, CB, EW, JC, LLD, MO, NMC. NGV, O, OF, and RF.)

·        Videos can be posted on blog, so if you have team cheers or some other team video, please send to Sally.  

·        Banners for remaining 8 charter teams will be distributed at Coaches Long Course meet.

·        Paperwork for meets will be distributed after the meeting. Be sure to pick up one envelope from Lamb Awards & meet paperwork, which is labeled by team. All team paperwork not picked up at the meeting, was sent home with the Mengerings. Please email them at awards@mcsl.org to coordinate pick up or refer to your MCSL handbook for their other contact information. This includes Little Falls, Chevy Chase Rec, Old Farm, Eldwick, East Gate, Flower Hill and Oakview.

·        Meet manager meeting will be held following the Reps meeting. We encourage hosts of relay or divisional meets to attend

·        Coaches meeting will also be held following the Reps meeting to be led by Dave Kraft of Mill Creek Towne.

 

4. Team Announcements (see information and links on MCSL.org for more info)

·        Poolesville will host an “upcounty” mini meet on July 13. Kemp Mill will host a “downcounty mini meet also on July 13.  Info for both meets will be posted on the MCSL website.

·        Amy Hsu of Poolesville collected any Sarah Auer scholarship applications.

 

 

Next Meeting: July 10, 8pm Executive Office Building

Please be sure to attend--primary business will be to vote on next year’s calendar.