MCSL Team Reps Meeting Minutes

02-14-2008

1. Call to Order: Meeting was called to order by President Sally MacKenzie at 8:05 at the Executive Office Building Cafeteria in Rockville. Reps from 57 of 89 teams were in attendance.

2. Vendor Presentations: Sally introduced Joe Flaherty of Joe Flaherty Dolphins, one of the MCSL advertisers for 2008. Joe discussed the services his business makes available to all MCSL teams and distributed information to all teams.

3. Board introductions: Each MCSL board members introduced him/herself and various roles served to the League.

4. Around the Table

Website - Bob Hincke (Web@MCSL.org)

• Requests that each team review its Team Data listed on the website and send any updated information (what should be added as well as what should be removed) as soon as possible to him at web@mcsl.org. Please note that if “BAD” appears in front of email column, the email address listed is not valid and must be updated. Updates to all Team Data should be sent no later than April 1 to be included in the printed 2008 League Handbook.

Awards -- Debi Mengering (Awards@MCSL.org)

• Debi has All Star ribbons from last year for Tanglewood & Wildwood and asked that reps from these teams arrange to pick them up at next month’s meeting.
• 2008 B ribbons may increase in price. She will accept orders for B ribbons in March and April, with ribbons to be delivered at May Reps meeting.

Officials – Denice Wepasnick (Clinics@MCSL.org)

• Officials clinics have been arranged thus far at the following times & locations:

- May 29, 8am , Olney, advanced referee – all current referees needing to recertify

- June 1, 8am, Olney, full clinic – starter, referee & S&T

- June 8, 8am – Olney, full clinic – starter, referee & S&T

All clinics will end no later than noon.

• Another clinic is to be scheduled in late June at North Creek
• Please note the following about certifications:

- Before beginning referee certification process, you must first be certified as S&T

- All USS/PVS officials certifications transfer to MCSL except referee

- Anyone currently USS/PVS certified should send current certification info to web@mcsl.org so that information can be listed on MCSL officials list

- All officials must re-certify every 2 years

- Website to be updated with officials by division within this week. Please be sure to look it over to make sure your team’s information is correct.

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Rules -- Dave Mengering (Rules@MCSL.org)

• Any swimmer looking to transfer teams who hasn’t moved within past two years must submit a request to rules@mcsl.org. Specifics about this rule are on page 50 of 2007 Handbook. Responses to transfer requests will be sent by June 1.
• Any new rule considerations should be sent to Dave at rules@mcsl.org and will be considered at end of season for implementation in 2009.
• No new rule considerations were submitted for 2008.

Treasurer -- Jim Gardner (Treasurer@MCSL.org)

• SSL hours – MCSL is approved through MCPS to issue Student Service Learning Hours to student volunteers. Teams interested in awarding SSL hours need to send to Jim a copy of their insurance binder along with brief description of what student volunteers will be doing. He then will provide the number needed by county for form to be approved. The procedure for this will be posted on the MCSL website within the month.
• Colorado starting systems – any team in need of new starting system equipment, including the starter unit, tripod, charger, extra speaker, etc. should send their request to Jim. Costs are similar to last years.
• Coaches Invitational Long course Meet – meet may start one hour earlier this year to allow for a 30 minute intermission and warm-up for those swimming in second half of meet.
• Budget – Copies of the proposed 2008 League budget were available. The budget will be voted on at next month’s meeting. Budget includes dues increase, as approved last year, as well as increase in entry fees for All Star Individuals ($1 to $2) and All Star Relays ($4-5). Jim reported that a major increase in advertising revenue helped League, but dues increase is still necessary in preparation for League’s next major software purchase.

Automation -- Linda Raab (Automation@MCSL.org)

• Two automation clinics have been scheduled

- June 1, 7-9pm, MLK

- June 10, 7-9pm Germantown

• No Hytek software changes for this year.
• Teams are encouraged to get their automation needs in order now – identify an automation rep, and check that all software is intact. Replacement Meet Manager CDs may be requested through Linda for $10 each. Team Manager CD replacements must be purchased through Hytek (www.hy-tekltd.com).

Advertising -- Brian Crilly & Lionel Bejean (Ads@MCSL.org)

• Thanks to Joe Flaherty for being the first advertiser to submit his information and payment for 2008.
• Advertisements raised $10,000 in revenue to the league last year, so please show your appreciation by supporting our advertisers.

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• New “Booster” level of advertiser is available this year for $125 and includes a business card size ad in Handbook.
• Complete Advertising information is posted on website under “Advertisers” link.

Secretary – Robbye Fox (Secretary@MCSL.org)

• To ensure you receive meeting minutes & reminders, please be sure to send updated contact information to web@mcsl.org.
• A Yahoo group for team reps is being established this year for exchange of information regarding various aspects of team management. All reps will be invited to join the group via email sent within the month. Please be sure to use site appropriately for positive exchange of information.

President – Sally MacKenzie (President@MCSL.org)

• For next three rep meetings, reps are asked to sit together by division.
• At April meeting, divisions will meet regarding location of divisional meets.
• At May meeting, awards & handbooks will be distributed by division

50^th anniversary – Sally MacKenzie (President@MCSL.org) & Pam Ambrose (Pam.Ambrose@montgomerycountymd.gov)

• In celebration of League’s 50^th anniversary, we encourage teams to hold their own Homecoming meets, perhaps @ first home meet
• Dave Coyne, member of the 50^th anniversary committee, is seeking contact information on multi-generational family participants with at least 1 current swimmer for inclusion in press releases to be distributed regarding anniversary. Send contact info to Dave Coyne at swimteamrep@glenwoodpool.org
• We’re seeking old photos, programs, videos, etc. Contact Sally
• League party/picnic to be organized by Becky Ellett Tener. More info to come.
• League is creating a Virtual Hall of Fame to be posted on website and will appoint an ad hoc committee to make selections from nominations. If you’re interested in serving on committee, contact Sally. Potential inductees include team members and volunteers who have made substantial contributions to their team and to the league and may include record holders, board members, officials, coaches, team reps, etc. Nominations should be sent to Pam Ambrose (Pam.Ambose@montgomerycountymd.gov) by June 12 and should include information on the nominee’s accomplishments in the League. All nominated swimmers must be out of the league for a minimum of five years. Inductees to be announced at Coaches Long Course

Meeting adjourned @ 8:50pm

Next meeting, Thursday, March 13, 8pm EOB Cafeteria