MCSL Executive Committee

MCSL Reps

Minutes of the March 8, 2007 Meeting

1. Call to Order: The meeting was held at the Montgomery County Executive Center Cafeteria. President Jim Garner called the meeting to order at 8:05 p.m. All teams were represented at the meeting except C, CLM, CB, DF, EG, GP, LLD, LF, MB, NGV, PW, RH, TH, TN, and WTL.

2. President:

· Jim welcomed all the MCSL Reps to the meeting and reviewed the meeting agenda. Before discussing business, Jim introduced vendors (Aardvark, Capital, Classic Photography, and Metro) who gave information on their products. The PL Rep provided information on the Sarah Auer Scholarships – see MCSL Website for details.

· Jim provided purchase and pick-up information for those teams interested in buying Colorado starting equipment and accessories. Units w/mic will cost approximately $625, $157 for a tripod and $40 shipping, and $150 for an external speaker with $15 shipping. Orders due by the last week in May.

· Jim reviewed the procedures for earning SSL hours at MCSL activities.

· SSL hours may be earned for supporting MCSL activities. Reps must first send Jim a description of the work proposed for SSL credit along with liability insurance binder information. Jim will review the request and send the MCSL Tax ID to the appropriate Rep.

· Jim reminded Reps to consider things like parking availability, neighborhood friendly pools, ample deck space, etc. when vying to host divisional and relay carnival meets.

3. Vice President:

· Sally MacKenzie reviewed the MCSL policy on changing teams advising those with members changing teams but not their addresses to submit requests to her at rules@mcsl.org.

· Sally reminded Reps that MCSL will celebrate its 50^th Anniversary in 2008. Any interested volunteers should contact her at rules@mcsl.org.

· Sally reviewed the two proposed rule changes discussed at the last meeting.

o The first involved a change to the Relay Carnival events (Board recommended against). After discussion from the floor with a motion/second, the Reps voted NO to the rule change with the vote count 38 NO, 19 YES. The rule change was not adopted.

o The second involved an additional relay in the Open Medley event (Board had no position). After discussion from the floor with a motion/second, the Reps voted YES on the rule change with the vote count 36 YES, 21 NO. The rule change was adopted.

· Sally reviewed the suggestion to start the Reps Meetings at 7:30 p.m. rather than 8 p.m. starting at the May meeting. After discussion from the floor with a motion/second, the Reps voted YES to the new Reps Meeting start time with the vote count 37 YES, 28 NO. (Note: all votes counted from a raise of hands that did not include Reps who elected not to vote)

4. Treasurer:

Dave Mengering reviewed this year’s MCSL Budget. After noting a deficit and a reduction of our surplus, Dave advised that the Board recommended an increase of the annual team fee by $50 along with a small increase in meet fees, noting it has been quite a few years since the last increases. Floor discussion resulted in a recommendation that the fee increase by $75. With a motion/second, the Reps voted unanimously on the increase in dues and meet fees.
Dave also distributed team invoices noting a deadline for submission with payment by the April meeting.

Around the Table:

· Mike Lincoln (Automation) reminded Reps that next month, divisional and relay assignments will be decided. Mike will need the names of the team automation coordinators by that meeting. He also reminded Reps that MCSL Handbook updates are due by April 1.

· Denice Wepasnick (Clinics) advised the Advanced Referee Recertification Clinic for returning Referees will be conducted on May 31. Please see the MCSL website for details on dates, times, and schedules for all of this year’s clinics.

· Linda Raab (Automation) provided an update of the upcoming automation clinics on Meet Manager software. Please see the MCSL website for all the details.

· Debbie Mengering (Awards) distributed B-Meet ribbon forms with a reminder that ribbon order forms must include payment. She asked that the Reps please remember to give the forms to their team B Reps.

· Bob Hincke (Webmaster) asked that Reps provide him with information on changes in Reps, coaches, including deletions, as soon as possible to web@mcsl.org. Bob is still working on updating information on the team officials’ rosters.

6. Next Meeting: April 5^th, MC Executive Center Cafeteria, 8p.m. – Agenda will include Divisional and Relay Carnival meets assignment. Reminder: team dues are due by that meeting.

7. Adjournment: The President adjourned the meeting at 9 p.m.

Respectfully Submitted,

Frank Magnanelli