MCSL REPRESENTATIVES MEETING MINUTES 3/9/06

Teams Present: Woodcliffe, Parkland, Tanglewood, New Mark Commons, Oakview, West Hillandale, James Creek, Cloppers Mill, Kemp Mill, Lakelands, East Gate, Hillandale, Twin Farms, Washington Woods, North Creek, Ashton, Norbeck Grove, Regency Estates, Fallsmead, Long Branch, Quail Valley, Country Glen, Seven Locks, Northwest Branch, River Falls, Garrett Park, Glenmont, Stonebridge, Westleigh, Poolesville, King Farm, Diamond Farm, Woodley Gardens, Damascus, Mill Creek Towne, Rockville, Tilden Woods, Bethesda, Hallowell, Flower Valley, Chevy Chase Rec, Potomac, Darnestown, Kenmont, Potomac Glen, Manor Woods, Palisades, Forest Knolls, Flower Hill, Norbeck Hills, Olney Mill, Wheaton Woods, Quince Orchard, Tanterra, Germantown, Manchester Farm, Stonegate, Rock Creek, Lake Marion, Kentlands, Potomac Woods, Rockshire, Franklin Knolls, Bannockburn, and North Chevy Chase.

MCSL President: Jim Garner called the meeting to order at 8:05PM. Jim introduced Debbie Mengering to the Reps as the newest member of the MCSL Executive Committee for Awards. He then discussed the agenda and advised that team information was due today and that he would pass around the “Plunge for Lungs” sign-up sheet. Jim asked Bob Hydorn to introduce vendors for presentations to the Reps, which included Under Water Wear, Capital Sport & Swim, Metro Swim, Aardvark, and Joe Flaherty.

Webmaster: Bob Hincke advised that team information adds and deletes would be due by 1 April in order to have all publications up to date by print deadlines. Bob also reminded the Reps to check their ads on the website for coaching vacancies and to be sure to notify him when they are filled so he can cross them off as closed on the website.

Officials Clinics: Denice Wepasnick advised the Reps that the Officials Clinic dates have been posted on the website with details to follow after 1 April.

Rules Committee: Sally MacKenzie presented a recommended change to the Relay Order of Events, proposing to group the 100 yard medley events together that would group the opposite end Take off Judges and eliminate the need to move Timers. There was an amendment offered from the floor proposing the 11/12 events come before the 13/14 events. The motion was made, seconded, and approved unanimously by the membership without further discussion.

Automation: Linda Raab provided the Automation Clinic dates and advised the membership that all clinics will be conducted at North Creek. Dates will be posted on the MCSL Website. She ask the Reps to identify their Automation Reps and asked that Automation Clinic attendees come prepared with Hytek software already loaded on their computers and there is insufficient time to devote to loading the programs. She reviewed PC system, hardware, and connection requirements for the Hytek software, noting that Meet Manager 2 must be upgraded with Windows XP operating system and members should consult the Hytek website for specific details. She reminded Reps that MCSL provides the Meet Manager software but teams must purchase the Team Manager Hytek software.

Advertising: Bob Hydorn advised the Reps that we are seeking additional vendors for ads in the MCSL Handbook. A full page ad is $300 and ½ page ad is $200. The revenue generated by ads helps offset increases in team dues.

Vice President: Sally MacKenzie advised the Reps that there is an “open season” now for team changes. She needs change information as soon as possible suggesting Reps send the data to her at rules@mcsl.org.

Rep Presentations: The Poolesville Rep gave details on the “Swim for Sarah” and the annual scholarship information, which will be posted soon on the MCSL Website including application information. Scholarships are awarded at Coach’s Long Course.

Budget: Dave Mengering presented the MCSL 2006 Budget for membership approval (attachment). He gave details on Budget versus Actual from January to December 2005 and the proposed Annual Budget for January to December 2006. He noted an increasing negative Net Income balances and predicted that dues would eventually have to be increased but not at this time. There was a motion and second to approve the budgets as presented and it was approved unanimously without further discussion.

Finis: Jim Garner reminded the Reps to be prepared to discuss Divisionals, Relays, and Officials selection for these events and which teams will handle programs and T-Shirts at next months meeting. He suggested teams hosting these events ensure they have an 8-lane pool with plenty of depth at the start end and ample parking. He adjourned the meeting at 8:45pm

Next Meeting: First Thursday in April (4/6/06), 8PM. Executive office building cafeteria.