Montgomery County Swim League

Representatives Meeting

Minutes of May 9, 2002

 

Call to Order:  Marty Cohen called the meeting to order at 8:00 pm.

 

Advertisers:  The following MCSL Handbook supporters gave presentations to the membership:

                        Blanton studios

                        Crown Trophy

Please support our advertisers.  Their support helps us fund our programs.

 

MCSL meet materials:  MCSL Handbooks, ribbons, and meet management (green) books were distributed.   Medals for divisionals and relays were given to hosting teams; however, the ribbons for those meets did not arrive.  Those will be distributed at the June meeting.

 

Handbook errors:  Unfortunately, there are a few errors in the handbook.  The errors discovered to date include:

  1. For events 49 and 50 on the back cover, the distance for the 11-12 swimmer should be 2 lengths.
  2. On p. 72, Order of Events: Relay Meet, the single asterisk note refers to the crescendo, not the graduated free relays.  The note is incorrect in content as well.  The crescendo is swum as follows: 1 length 8 & U, 2 lengths 11-12, 4 lengths 15-18, 2 lengths 13-14, 1 length 9-10.
  3. On p. 71, the relay records broken in 2001 did not get updated.
  4. The Waters Landing team information was replaced by the West Hillandale information, which appears in the Waters Landing listing and in the West Hillandale listing.  The Waters Landing team information is correct on the web.
  5. The Somerset pool number should be 301-951-1141.  It is correct on the web.

 

Backstroke turn rule:  When updating the Officials Handbook, we discovered that the NCAA wording of the backstroke turn rule is not the same as the high school wording and is, in fact, too restrictive.  It was too late to make the change in the MCSL Handbook; however, the correct wording is in the Officials Handbook that is available at the Officials Clinics.  It will also be posted on the web.

 

Treasury report:  Jim Garner is taking any remaining dues payments.

 

Automation:  Dates for computer training have been set and will be up on the web.  The training is expected to take 2 to 2 ˝ hours and attendees should bring a laptop computer if possible.  The dates, times, and locations are:  Sunday, May 19, noon, Montgomery Aquatic Center (MAC); Wednesday, June 5, 7pm, MAC; and Wednesday, June 12, 7pm, Olney Swim Center.  The June 12 computer clinic is the same date as one of our officials clinics.  Templates should be available for downloading from the web around May 15th.  The Computer Operations manuals are being updated and should be available at the clinics.  We will also touch on Team Manager II during the training.  Please test your systems before your first meet, particularly with regard to printing labels.  This year the LSC is PV for all teams.  Also, divisions should work with their automation liaison to see that dual meet results get to the League in a timely fashion.  The League automation team hopes to be able to get all League results up on the web within 48 hours.

 

Transfers:  The window for swimmers to petition to change teams without a change in residence closes on May 16.  Any families interested in changing teams under this provision should email Bill Ferguson at rules@mcsl.org by the 16th.

 

Web:  If you have filled a coaching position that is advertised on our site, please let Bob Hincke know (web@mcsl.org) so that he can mark the position as filled. 

 

Meet management (green) book:  Each team received two copies of the 2002 edition of the green book.  The discussion on weather awareness was updated as well as a section on B meet advice.  The Board encourages all teams to work closely with their pool management companies when determining if inclement weather necessitates stopping a swim meet.  In addition, the Board strongly recommends that all teams hold their B meet swimmers to the same stroke and turn criteria as their A meet swimmers.  The green book was also updated to reflect the meet management changes due to the new Meet Manager computer program.  However, in case of any question regarding computer issues, meet managers and reps should refer to the Leagues Computer Operations Manual.

 

Officials:  The list of certified officials is on the web.  Anyone certified in 2000 or earlier needs to recertify this year.  If PVS officials want to use their PVS certification in stroke and turn or starter for MCSL certification, they should email officials@mcsl.org. The dates for officials clinics were announced and are posted on the web.  The advanced clinic for referee recertification is May 22, 7pm, at Olney Indoor Swim Center.  Please note that this is only for people who are CURRENTLY CERTIFIED AS REFS.  Any new refs, or refs who have had their certification expire, need to attend a different clinic.  The other clinic dates and locations are:  June 2, 8am, Olney; June 9, 8am, Olney; and June 12, 6:30pm, Kenmont.  A clinic for stroke and turn only will be held June 25, 6:30pm, at Potomac Woods.  Because of the rule changes this year, we strongly advise all officials to get recertified.  At a minimum, please be sure that at least one or two of your key officials get recertified this year so they can bring the word of the changes back to your officials who could not attend.

 

Awards:  Dual meet awards were distributed.  Please contact Tracey Glass, awards@mcsl.org, if you have any problems (misspellings, shortages, etc.)  If you need personal best and B meet ribbons, contact Tracey.  The order form will be posted on the web.

 

Six Flags:  Tracey Glass is again handling tickets for the Six Flags America Swim Spectacular Day on Monday, July 15.  You can order tickets by mail up to a week before the event (be sure to include the appropriate payment with your order) or you may pick them up as late as the day before at Tracey’s house.  Tracey said that there was plenty of food on the meal voucher for the price.  Contact Tracey for details on this event.

 

B-Meets:  Mike Kelley can provide limited help in matching teams that need B-meets.  Email him at mentor@mcsl.org. 

 

Next Meeting:  The next meeting will be held at the Executive Office Building cafeteria on Thursday, June 13, 2002, 8:00 pm.  Please be sure that your coaches attend the coaches clinic to be held at about 8:30 pm.  We will also be offering a meet management clinic at about that time for anyone who is interested.  Two copies of the updated meet management (green) book were provided with each team’s materials at the May meeting and more will be available. 

 

Respectfully submitted,

 

Sally MacKenzie

Secretary