Montgomery County Swim League

Representatives Meeting

Minutes of April 11, 2002

Call to Order: Marty Cohen called the meeting to order at 8:00 pm.

Advertisers: The following MCSL Handbook supporters gave presentations to the membership:

Six Flags America

My Swimming Album

Plum Bobbi

Jerry Frishman Photography

Please support our advertisers. Their support helps us fund our programs.

In addition, Aimee McDonald of the Cystic Fibrosis Foundation presented information about their annual swimathon fund raiser.

All Star Relays: Because we have fifteen divisions in the League, a determination was needed to decide which section of All Star Relays would have the extra division. The board determined by a coin toss that Division H would be in Section 1.

Pool depth: We have been collecting information on pool depths. Up to this point, teams have only been able to provide us with what the markings on their decks say the pool depth is. Once the season is underway, and the pools filled with water, we will be asking teams to take measurements in the water. Details on how to do this will be provided closer to the beginning of the season.

Treasury report: Bills are due to Jim Garner. Teams will not receive their materials in May if their bills are not paid.

Starting machines: If you are interested in purchasing starting equipment, contact Jim Garner. We think the prices will be: starting unit with mike--$650; tripod--$125; extra speaker with long cord--$125. If you are interested in bringing your old starter to the Colorado Starting System Tune-up, please give Jim your name and email address. The date would be May 18, but the clinic may be held in Virginia, so please indicate whether you would still be interested if attendance requires a trip across the Potomac.

Automation: Teams are urged to test the new software well before the season begins to be sure that it is compatible with their computer and printer. Teams will need to upgrade to Team Manager II—contact Hy-Tek through their website (hy-tekltd.com) or by phone (252-633-5111). The basic cost is $69 plus $7 shipping. When ordering Team Manager, tell Hy-Tek you are an MCSL team and give them your team name. To run these programs, you will need a computer with, at a minimum, a Pentium 300 MHZ processor and 64MB of memory. Templates will be available by May or June. There will be at least three clinics for computer training—tentative dates are May 19 and two in June. We hope to post the confirmed dates on the web in the next week or two. It is suggested that teams bring a laptop computer to the training sessions.

Web: If you have filled a coaching position that is advertised on our site, please let Bob Hincke know (web@mcsl.org) so that he can mark the position as filled. If you are still looking for a coach, you can send an ad to Bob for posting. The cost is $10.

Officials clinics: The dates for officials clinics were announced and are posted on the web. The advanced clinic for referee recertification is May 22, 7pm, at Olney Indoor Swim Center. Please note that this is only for people who are CURRENTLY CERTIFIED AS REFS. Any new refs, or refs who have had their certification expire, need to attend a different clinic. The other clinic dates and locations are: June 2, 8am, Olney; June 9, 8am, Olney; and June 12, 6:30pm, Kenmont. A clinic for stroke and turn only will be held June 25, 6:30pm, at Potomac Woods. Because of the rule changes this year, we strongly advise all officials to get recertified. At a minimum, please be sure that at least one or two of your key officials get recertified this year so they can bring the word of the changes back to your officials who could not attend.

Awards: Remember that your dues must be paid to receive your awards. Be sure that someone from your pool attends the May meeting to pick up your awards. Tracey does not want to decorate her garage with MCSL ribbons. She is also taking orders for personal best and B meet ribbons.

Six Flags: Tracey Glass is again handling tickets for the Six Flags America Swim Spectacular Day on Monday, July 15. You can order tickets by mail up to a week before the event (be sure to include the appropriate payment with your order) or you may pick them up as late as the day before at Tracey’s house. Contact Tracey for details.

B-Meets: Mike Kelley can provide limited help in matching teams that need B-meets. Email him at mentor@mcsl.org.

Division assignments: Becca Peck counseled teams on points to consider in choosing division assignments. The teams then broke up in division groupings to decide division job assignments.

Next Meeting: The next meeting will be held at the Executive Office Building cafeteria on Thursday, May 9, 2002, 8:00 pm. SINCE HANDBOOKS AND AWARDS WILL BE DISTRIBUTED AT THIS MEETING, IT IS CRUCIAL THAT YOU ATTEND. IF YOU CANNOT FIND A PERSON FROM YOUR POOL TO ATTEND, CONTACT SOMEONE FROM A NEIGHBORING POOL OR A POOL IN YOUR DIVISION. ALL MATERIALS NOT PICKED UP AT THE MEETING MUST BE PICKED UP BY YOU AT THE HOUSE OR HOUSES OF WHICHEVER BOARD MEMBERS ARE WILLING TO CART THE STUFF HOME.

Respectfully submitted,

Sally MacKenzie

Secretary